Project Management. Simply done.
Privacy Policy
Last Updated: June 20, 2025
Version: 1.0
Language: EN
Company Information
Company: Kanbanq Sp. z o.o.
Location: Warsaw, Poland
REGON: 542009470
NIP: 5253050479
1. Data Controller Information
Kanbanq Sp. z o.o. (REGON: 542009470, NIP: 5253050479) is the data controller for your personal data.
Our registered office is located in Warsaw, Poland.
You can contact us at privacy@kanbanq.app or dpo@kanbanq.app for data protection matters.
2. Legal Basis for Processing
We process your personal data based on the following legal grounds under GDPR Article 6:
• Contract performance: To provide our services and fulfill our contractual obligations
• Legitimate interests: To improve our services, ensure security, and communicate with you
• Consent: For marketing communications and optional features (you can withdraw consent at any time)
• Legal obligation: To comply with applicable laws and regulations
3. Information We Collect
Account Information: Name, email address, and authentication data when you create an account
Usage Data: Information about how you use our service, including features accessed and actions taken
Device Information: IP address, browser type, operating system, and device identifiers
Communication Data: Messages you send to us and records of our communications with you
Project Data: Content you create, upload, or store in your projects (you remain the owner of this data)
4. How We Use Your Information
To provide, maintain, and improve our services and develop new features
To process transactions and send related information including confirmations and receipts
To send technical notices, updates, security alerts, and support messages
To respond to your comments, questions, and provide customer service
To detect, prevent, and address technical issues and security vulnerabilities
To comply with legal obligations and protect our rights and the rights of others
5. Data Sharing and Transfers
We do not sell, trade, or otherwise transfer your personal information to third parties for their marketing purposes
We may share data with trusted service providers who assist us in operating our service (under strict data processing agreements)
We may disclose information in response to legal requests or to protect our rights, property, or safety
For EU users: Data transfers outside the EU are protected by appropriate safeguards such as Standard Contractual Clauses
We may share aggregated, anonymized information that cannot identify you for analytics purposes
6. Data Security and Retention
We implement appropriate technical and organizational security measures to protect your personal data
Your data is encrypted in transit using TLS and at rest using industry-standard encryption
We regularly review and update our security practices and conduct security assessments
We retain personal data only as long as necessary for the purposes outlined in this policy
Account data is retained until you delete your account, after which it is deleted within 30 days
Some data may be retained longer if required by law or for legitimate business purposes
7. Your Rights Under GDPR
Right of Access: You can request a copy of the personal data we hold about you
Right of Rectification: You can correct inaccurate or incomplete personal data
Right of Erasure: You can request deletion of your personal data ("right to be forgotten")
Right of Portability: You can export your data in a machine-readable format
Right to Restrict Processing: You can limit how we process your personal data
Right to Object: You can object to processing based on legitimate interests
Right to Withdraw Consent: You can withdraw consent for processing based on consent
To exercise these rights, contact us at privacy@kanbanq.app with proof of identity
8. Cookies and Tracking
We use essential cookies necessary for the service to function properly
We may use analytics cookies to understand how you use our service (with your consent)
You can control cookie preferences through your browser settings
Some features may not work properly if you disable certain cookies
We do not use third-party advertising cookies or tracking pixels
9. International Data Transfers
Your data may be processed in countries outside the European Economic Area (EEA)
We ensure adequate protection through approved transfer mechanisms such as Standard Contractual Clauses
We work only with service providers that provide adequate data protection guarantees
You can request information about specific safeguards by contacting us
10. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law
We will notify you of material changes via email or through our service at least 30 days before they take effect
We encourage you to review this policy periodically for the latest information on our privacy practices
Your continued use of our service after changes take effect constitutes acceptance of the updated policy
11. Contact Information
For general privacy questions: privacy@kanbanq.app
For data protection officer inquiries: dpo@kanbanq.app
For exercising your rights: privacy@kanbanq.app (include proof of identity)
Postal address: Kanbanq Sp. z o.o., Warsaw, Poland
You also have the right to lodge a complaint with the Polish Data Protection Authority (UODO) if you believe we have not handled your personal data properly